Privacy Notice “Avitar” (full version)
Last updated: 27 July, 2023
Intro
The law firm (“
Avitar” or “
we”) welcomes you.
We care about your personal data, and that's why we have created this Privacy Notice. The Notice informs you how your personal data is collected, stored, and used, and provides a step-by-step description of what happens when you interact with our website accessible via the provided link
www.avitar.legal (“
Website”).
Content
About us as the Controller of your personal data
We are the Controller of your personal data that is processed through the Website. This means we determine the purposes, scope, and methods of processing personal data.
Private Entrepreneur Myroslav Khmarskyi, tax number 3441709411
Ukraine, 01103, Kyiv, 37 Mendielieieva Street
About you as a data subject
By using the Website, you become our user ("User"). We categorise all Users separately for the purpose of understanding the stages of your interaction with the Website, adhering to the principle of data minimisation, and facilitating the processing of your requests regarding your own data.
All users who visit our Website.
Users who have subscribed to our newsletters.
Users who submit requests to receive e-books.
Users who register their participation in our webinars.
Users who submit service inquiries through contact forms or contact details provided on the Website.

Please note!
If you respond to our job vacancy through job search services or communicate with us regarding vacancies via email, you become a "Candidate," and your data is governed by our
Recruitment Notice.
Personal Data
Data sources
We receive personal data when you visit and interact with our Website. The extent of personal data collected depends on your actions on the Website.
We may also receive data from third parties, depending on your browser settings and the features you use.
Lawful basis for processing
For processing your personal data, we rely on the following legal bases:
Performance of the contract: to take pre-contractual measures, enter into a contract, and fulfil contractual obligations (e.g., Terms of Use) with you.
Legitimate interest: to protect our legitimate interests.
Consent: for additional processing for specific purposes.
Visitor data
When you visit the Website, certain data is collected automatically. These technical and other data are necessary for us to operate, support, and improve the Website's functionality.
Information about your visits and usage of the Website, including: Referral sources, time, and duration of visits, navigation.
Improving your user experience on the Website.
Performance of the contract.
Information necessary for the operation of the Website.
Ensuring the proper functioning of the Website and making it easier to use.
Performance of the contract.
Providing relevant advertising tailored to you.
Statistical data on the usage of the Website.
Tracking the effectiveness of the Website for statistical and analytical purposes.
Data retention period
Data processed based on the performance of the contract.
Stored for up to 2 years after the last visit to the Website. For more details, you can find out at Cookie Policy.
Data processed based on your consent.
Stored for the duration specified in our Сookie Policy or until consent is revoked by changing the settings.
News subscriber data
When you choose to subscribe to our newsletter, you become a news subscriber. Please note that you can change your mind and unsubscribe at any time by clicking the corresponding button in the email.
Proper salutations in emails.
Sending emails with webinar announcements.
Data retention period
Data processed based on your consent.
Stored until consent is withdrawn
Data processed based on legitimate interest.
Stored for a period of two years.
Reader data
When you send us a request to receive an e-book, you become part of the readers category.
Reader identification and proper addressing.
Performance of the contract
Sending the requested book.
Performance of the contract
Maintaining statistics of requests.
Maintaining statistics of requests.
Data retention period
Data processed based on the conclusion and performance of a contract.
Stored for a period of 1 year from the date of the last request.
Data processed based on legitimate interest.
Stored for a period of 1 year from the date of the last request.
Listener data
When you send us a request to receive an e-book, you become categorized as a reader.
Identification of the listener.
Performance of the contract.
Providing access and input data for the webinar.
Performance of the contract.
Keeping track of request statistics.
Data retention period
Data processed based on the conclusion and performance of a contract.
The data is stored during the webinar's duration + 1 year.
Data processed based on legitimate interest.
It is kept as statistical data for 3 years.

Please note!
Since webinars are conducted outside of our Website, the data that may be collected during the webinar will be governed by the privacy documents of the respective platforms.
Potential client data
When you contact us using the contact forms on our Website, you become a potential client.
Upon receiving your request for our services, we may process additional data to fulfil our obligations. This may include checks for conflicts of interest and actions to prevent fraud.
We may also use your contact information for payment purposes and to inform you about any changes to our agreement terms.
Identification of the representative
Performance of the contract
Communication regarding the inquiry.
Performance of the contract
Identification of the representative.
Performance of the contract
Identification of the representative.
Performance of the contract
Communication regarding the inquiry.
Performance of the contract
Data retention period
Data processed based on the conclusion and performance of a contract.
Stored for a period of 3 years from the date of the last communication.

Please note!
- If you refuse to provide us with the necessary personal data, we will not be able to provide you with services or interact with you in any other way under the contract.
- The Website may contain links to other resources for which we are not responsible for the content and privacy practices. When you leave our Website, please familiarise yourself with the personal data processing policies of those websites.
The data we receive from the third parties
We may receive some data from third parties, but we do not necessarily receive it. This depends on the features you use and your settings.
The scope of the data collected, the purposes and the basis for processing are determined by the relevant personal data documents of these third parties.
Categories of third parties
Marketing and analytics tools
We use analytics tools to understand and improve our business.
We use various social networks to spread information about our activities.
We may publish our podcasts on various services through which you may reach our Website.
Services for finding interns, job candidates
We use various services to search for job candidates.
We use CRM systems to develop our business.
We use messengers to communicate with you in ways that are convenient for you.
We use the services of payment services to make payments.

Please note!
To obtain a detailed list of such third parties, please
contact us.
Data transfer to third parties
We may transfer your personal data to our subcontractors to the extent necessary for the provision of services and user support. We may also need to transfer data to other parties as indicated below.
Details
We transfer your data on the following grounds:
- Contractual performance: We may transfer your data to our subcontractors and partners for the purpose of entering into and fulfilling contractual obligations. These agreements are primarily required to provide you with quality services.
- Consent: We may transfer your personal data based on your consent.
- Legal compliance: We may disclose your personal data to third parties if necessary for:
- Complying with requests from governmental authorities, court orders, or other legal requirements;
- Preventing unauthorised use of the Website or violations of our policies;
- Protecting against third-party claims;
- Assisting in the prevention or investigation of fraud.
Protection of your Data
We protect the information on our computer servers in a controlled and secure environment, safeguarded against unauthorized access, use, or disclosure.
We also implement intelligent organisational security measures to ensure protection, including:
Organizational security measures
Regular inventory of assets
Internal policies and instructions
Protection during data transfer
Careful use of Internet resources
Non-disclosure agreements (NDA)
Physical security measures
Closed-circuit television (CCTV)
Physical perimeter security
Restricted access to premises
Technical security measures
Two-factor authentication
Keeping registers of consent
Cookie
We use necessary cookies for the functioning of the Website. By using cookies, we collect automatically gathered data. You can read more about this in our Cookie Policy.
If you wish to disable cookies, you can find instructions on managing your browser settings through the following links:
Privacy Notice update
This Message and the relationships falling under its scope are governed by the Law of Ukraine "On Personal Data Protection." As a best practice, we also adhere to the General Data Protection Regulation.
The current legislation and requirements regarding the processing of personal data, as well as the functionality of the Website, may change. In such a case, we will publish a new version of this Message on the Website.
If significant changes are made to the Website that affects your privacy, we will notify you by displaying the information on the main page of the Website and, if necessary, seek your consent.
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